When starting a new business venture at any scale, there are several things to consider. One of the most important is setting up your office and getting your paperwork in order. A sound filing storage system is key to keeping your business running smoothly.
Custom Cabinet Depot will discuss tips on organizing office storage in this blog post. Speed up your workflow and avoid lost documents by following these simple tips!
Tip 1: Assess Habits
Your filing system should complement the way you and your employees work. If everyone in the office is constantly on the go, consider a mobile filing storage system that can be easily moved around. If you have much paperwork that needs to be stored, consider investing in a high-capacity storage system.
Consider your workflow and patterns, and build a filing system around that. You might prefer some files to be easily accessible on your desk. In contrast, others can be stored away in a filing cabinet.
Tip 2: Pick a System
This step involves choosing a filing order, such as numerical, alphabetical, or categorical. You’ll also need to determine where to store your files, as paper files demand more space than digital ones.
Another tip would be to keep broad subject categories in mind while organizing your files. This will help you stay flexible as your needs change and grow over time.
Tip 3: Calculate Needs
Through work habits and understanding of your office’s storage filing system, you should be able to get a feel for the type and number of files you’ll need. If you’re still unsure, it’s always better to overestimate your needs than underestimate them.
Once you know the required space, look at different storage solutions that fit your budget and office layout. Consider which files you use frequently and which can be stored away from your desk.
Tip 4: Invest in Labeling
A labeling system might sound simple, just smacking on a label with its contents, but there’s more to it. Different companies have different filing systems, and each office has its way of organizing things. Work with your team to design a labeling system that works for everyone in the office.
That said, make sure the labels are big and easily recognizable. You could also invest in a label-marking system that prints out individual mailing labels, which can be a time-saver.
Tip 5: Purchase Folders
An effortless way to organize your files is by using folders. Again, there are many different types of folders on the market, so do your research and find the ones that work best.
A great technique is to organize by folder color. For example, you can use green folders for clients, blue folders for prospects, yellow folders for vendors, etc. This step will help you quickly identify where things go and make it easier to find what you’re looking for.
Custom Cabinet Depot offers a wide variety of office storage solutions in Jersey City, NJ, to help organize your office. We offer custom and storage cabinetry to help make the most of your office space. Our team of experts can help you choose the right solution for your needs.